Rotation of Officers Terms;

Officers’ terms shall run for two years, with half the board being elected each year according to this schedule:

Duties of the Officers of the HDI MN Chapter

1. The President
   1. leads all Local Chapter meetings and social activities
   2. ensures that officer positions are filled
   3. oversees annual officer nomination and election processes
   4. represents the Local Chapter on all official HDI matters
   5. oversees all Local Chapter activities with and through other officers
   6. organizes and forwards Local Chapter Excellence Award submissions
   7. ensures that the Local Chapter acts in accordance with guidelines from HDI and the One Association.
2. Vice President of Programs
   1. leads all Local Chapter meetings and social activities in the President’s absence
   2. assists the President in the management of the Local Chapter
   3. coordinates valuable and applicable content for the Local Chapter meetings
   4. solicits Local Chapter meeting sponsors and hosts
   5. works with vendors for sponsorship of special events
   6. plans special events with the President
   7. tracks meeting surveys and distributes to board members
   8. submits key survey results to Newsletter Editor
   9. reports on upcoming meetings and events at monthly Local Chapter meetings
   10. performs other duties assigned by the President.
3. Vice President of Membership
   1. maintains the Local Chapter membership and guest databases through the HDI website
   2. ensures that the VP of Communications has the current Local Chapter membership distribution list
   3. submits changes to Local Chapter membership database to HDI
   4. works with VP of Programs and the President to promote membership
   5. sends communication to new members and Local Chapter inquiries
   6. tracks RSVPs for Local Chapter meetings and events
   7. creates sign-in sheets and name tags for Local Chapter meetings
   8. follows up with attendees and non-members
   9. introduces guests at Local Chapter meetings
   10. reports on new membership and meeting attendance at monthly Local Chapter meetings
   11. performs other duties as assigned by the President.
4. Vice President of Finance
   1. maintains Local Chapter funds
   2. maintains the Local Chapter financial records
   3. collects fees at meetings, as applicable
   4. pays bills and expense reports approved by the President
   5. submits Local Chapter financial records quarterly to HDI
   6. follows up on monthly membership fees from HDI
   7. reports general financial status at monthly Local Chapter meeting
   8. performs other duties as assigned by the President.
5. Vice President of Communication
   1. maintains Local Chapter and Officers meeting minutes
   2. sends Local Chapter meeting minutes to Local Chapter membership
   3. sends Local Chapter meeting reminders to Local Chapter membership
   4. sends Local Chapter special events invitations and reminders to Local Chapter membership
   5. distributes Newsletter to Local Chapter membership and Regional Director
   6. distributes all communication from the Local Chapter officers to the Local Chapter membership
   7. submits Local Chapter meeting minutes monthly to HDI’s CFO and Regional Director
   8. participates in HDI conference calls and reports content to Local Chapter officers
   9. acts as liaison between the Local Chapter and HDI
   10. contributes to Newsletter with information from, and pertaining to, HDI
   11. reports on HDI initiatives at monthly Local Chapter meetings
   12. maintains consistent format of monthly Newsletter
   13. compiles monthly Newsletter content from members and officers
   14. works with VP of Communication to distribute monthly Newsletter to Local Chapter membership
   15. coordinates vendor advertisements in the Newsletter
   16. prepares hard copies of Newsletter for distribution at Local Chapter meetings
   17. performs other duties as assigned by the President.
6. Webmaster
   1. maintains website for the Local Chapter
   2. updates Local Chapter events on the Local Chapter website
   3. presents ideas and updates to Local Chapter officers for approval prior to release
   4. performs other duties as assigned by the President.
7. Librarian
   1. maintains check-out and check-in records of materials in Chapter Library
   2. recommends new acquisitions for Library
   3. periodically review Library materials in Newsletter or at Chapter meetings
   4. performs other duties as assigned by the President.
8. Vendor Liaison
   1. interprets Vendor Membership Understandings to vendors as required
   2. represents vendor concerns to the Board
   3. manages Vendor Fairs
   4. performs other duties as assigned by the President.